Services | SharePoint

Microsoft SharePoint is part of Microsoft Office 365 suite which help organisations to store, manage and share information securely. SharePoint widely used for building intranet sites and tightly integrated with Microsoft Teams. SharePoint has become de facto system for document management due to it’s native integration with other Microsoft products. Some of the key features of SharePoint:

  • Document Management: SharePoint can be used as a centralised storage for documents with version control, recycle bins built in

  • Team Collaboration: Supports team to collaborate on documents with co-authoring, comments etc.

  • Workflow Automation: Support for workflows, approval process for example.

  • Extensibility: Can be extended to add additional features to meet business needs

Our Projects

We’ve involved with some of the customers here in Perth to build system to support Information Management (IM), integrated SharePoint with Dynamics 365, built SharePoint apps to name a few.

Controlled Documents System

We have built Controlled Document System built using SharePoint and Power Platform to ensure documents are properly created, reviewed, approved, distributed and maintained throughout their lifecycle. We developed the below workflows using Microsoft Power Platform to support the document lifecycle:

  • Approval Workflow: Documents need to be approved by someone before getting published as rendition to audience.

  • Review: While the document is being updated, author can request reviews from peers to get their feedback and make changes.

  • Re-issue: When a document review is required (before expires), a re-issue request can be sent for approval, in case no changes required in the document.

  • Archive: When a document is no longer needed, an archive workflow can be initiated, which then, if approved, archived the document.

  • Supersede: If a document is to replace an another document, Supersede workflow can be used to get an approval and supersede.

Controlled Drawing System

We’ve worked with client to replace QDMS with SharePoint Online as their Controlled Drawing System. The solution solution was built using SharePoint and Power Platform with SharePoint as document storage and Power Platform as automation platform.

SharePoint and OpenText Integration

Our client is using OpenText Enterprise Content Management System as their Controlled Document System. The document lifecycle is managed in OpenText - which include authoring, approving, archiving etc. Once document is published, the rendition document is synced to SharePoint for wider audience to access.

Extranet

We’ve built extranet site in SharePoint Online to allow external contractors to access policy, procedure, standards, work instructions etc. External Guest user access was managed via Microsoft Entra ID.